Redemption House Conference Centre
MEETING ARRANGEMENT & TO-DO LIST
1. RELEVANT INFORMATION ABOUT THE EVENT• Contact Person: Yuka Osako• Client: GSK Medical Reasearch Centre• Venue: Redemption House Conference Centre, SG1 2TA• Purpose: Business Meeting• Date: 11th February 2025
2. ROOM SET- UP• Allocated Room: Main Hall (with Partition closed)• Attendees: Up to 30 Guests• Booked Time: 8:30 am – 5:30pm (Venue to open by 8:00 am)• Room Layout: 30 Chairs, Tables and table covers to be arranged in Boardroom StyleNote: Room setting up to be done on Monday• Heating: Yes• Car Parking: Yes (up to 30 spaces)
3. EXTRA MEETING ROOM• Purpose: One attendee needs to dial in to a separate meeting at 2:00 – 3:00 pm from his PC. Note: The customer requested a quiet room for the short meeting. Staff cooperation would be appreciated.• Allocated Room: School of Drama office• Arrangement: Room to be tidied up and ready for the meeting.
4. FACILITIES REQUIRED BY CUSTOMER
A. Meeting: Flip Charts (3 units) with adequate Markers of different colours.Note: 3 flip charts, 30 ball pens, markers and 6 sticky notes for the workshop.
B. Tea & Coffee: Yes (Complimentary. All pantry staple items should be provided.Note: (Two coffee breaks are planned for around 10:45 am and 3:00 pm)
C. Multimedia: 1. Mini PA System (with two Microphones) 2. Display Screen (2 x large screen)3. Virtual Meeting Station (laptop, audio interface, microphone connected to display screens for online attendees via Teams)Note: Setting up/testing will be done with GSK staff by Monday afternoon. GSK staffwill bring PC to connect Teams meeting.4. Music: Not required.